Minutes of the Parish Council meeting held on Thursday 21. 07.16
in the Village Hall, Castle Combe
Present:
Cllr’s: F. Winup (Chairman).
J Mackelden (Vice Chairman).
Mrs. J. Halliday.
J. Prior.
G. Ruggles
G. Thorn
D. Ryall (Clerk)
G. Thorn
8 Parishioners.
1. Apologies for absence:
There were no apologies for absence
2. Declarations of interest:
There were no declarations of interest.
3. Minutes of the meetings held on 19.05.16 and 22.06.16
These were accepted as a true record and signed by the Chairman.
4. Matters Arising:
4A. Area Board Meeting and Parish Forum
Area Board
The meeting on 27th June was not attended.
Howard. Greenman, Chairman of the Parish Forum, has been appointed Area Board Chairman on the resignation of Linda Packard.
Cllr Prior agreed to attend the meeting on 5th September at the Neeld Hall
Parish Forum.
The Chairman and Cllr Ruggles attended the meeting of 13th July at which an interesting presentation was given by Police Inspector David Hobman. Cllr Winup said Cllr Greenman proposed that the Parish Forum should cease in view of his new position as Chairman of the Area Board. This was rejected by the Parish representatives and the Forum will continue under his chairmanship or another.
Cllrs Winup and Ruggles agreed to attend the meeting on 21st September at Kingston St Michael Club.
4B.Parking Review
New signs re parking and cyclists
The Chairman said no response had yet been received From Unitary Cllr Jane Scott on who pays for the proposed additional signage.
Cllr Winup said the revised white lines outside the Castle Inn have been completed and are working well but would have been incorrect if not over seen by him. The bar hatching outside the White Hart has been installed but to the wrong size and need changing.
Cllr Prior said the pot holes in Candlebridget Lane have been filled in and the tankers will be able to continue to collect milk from the farm..
Parking Statistics.
Cllr Winup said May was a record month with 29 bookings with 6 in June.
4C. Footpaths
The Chairman said the Golf course would lay more hard core on the footpath from School Lane to the village in October and are progressing Wilts Council for more supplies.
He said papers show that maintenance of the footpath from School Lane to Whitegates was the responsibility of Wilts Council for a period in the late seventies with ownership of the land being the Estate. He has asked Wilts Council to clarify the current responsibilities.
The Golf Course have agreed to cut back the vegetation either side of the Whitegates boundary within the next few days and strim the sides of the footpaths from School lane.
4D. Village Flooding
The Chairman said the Nettleton PC are progressing the Environment Agency for the revised Bybrook modelling report and will liaise with Castle Combe PC.
4E. Defibrillator.
Cllr Winup said that this and First Aid training continues to be deferred until the village cross repair costs are known. Once this is known grant aid will be sought.
4F. Market Cross
The Chairman said confirmation of the tender process was still awaited from Historic England.
David Newton, the nominated process designer, is carrying out preliminary work and chasing Historic England for information about the procedure.
19. Tree felling – Parsonage Wood
Cllr Winup said he had met with the forester, Bill Ayres, and reviewed the documentation which shows the work is in accordance with approvals and is good husbandry practice.
5. Finance- £
Income
Chump TV (Top gear) – donation 350.00
Expenditure
The Councillors checked and reviewed and approved the following invoices:
Cllr Halliday – plants 4.98
Cllr Winup – AGM refreshments 75.50
Cllr Ruggles – plants 12.00
Zurich Municipal – insurance premium 1116.33
Cllr Winup – newsletter printing 34.00
Mr. Bruce- Scott – maintenance 142.50
Cllr Halliday – hamper 59.10
Mrs Senneck – cake 35.00
Cllr Winup – refreshments 40.48
D.Ryall- salary 264.05
HMRC – tax 141.20
Mr Slegg – finger post 575.00
Cllr Winup – flowers Mrs Bishop 50.00
CPRE – membership fee 36.00
Furnitubes International – litter bin 336.00
NWF Fuels – heating oil Village Hall 242.76
Cllr Winup – paint etc – bus shelter 22.48
Cllr Winup – gift Mr Bishop 150.00
Lloyds Bank account @ 29.06.16 40244.60
Deposit account 20000.00
5A. Cheque Signatories
The paper work was completed deleting Mrs. Elaine. Clegg, Mr. Peter. Dowell and Mr. Adrian. Bishop and adding Cllr. Mrs. Jane. Halliday and Cllr. John. Mackelden was completed.
The Shawbrook paperwork has been received but is incomplete and the Clerk will obtain the additional documentation.
6. Correspondence.
6A. Parish Steward Scheme – Wilts Council
The Clerk said Wilts Council had issued a lot of correspondence on the re launch of the Parish Steward scheme and the work priority scheme with a requirement to identify the top six jobs. Cllr Thorn said it was a continuous push to get any jobs done at all. Cllr Halliday said even when completed, particularly pot holes, they were to a very poor standard. Cllr Thorn confirmed that the top six had been sent to Richard Dobson who is about to change his job.
6B. Speed Indicator Devices (SID) – Nettleton PC
The Clerk reported that Nettleton PC had enquired if Castle Combe PC would be interested in sharing a SID with other local Councils.
The Council asked the Clerk to confirm their interest dependent upon cost.
7. Planning applications
P.C. Approved:
Nil
P.C. Under Consideration:
Bybrook Lodge – single & 2 storey resubmission- site meeting to be arranged.
P.C. Rejected.
Nil
Unitary Council Granted:
2, Gibb Cottages – change of use.
Unitary Council under Consideration:
Nil.
8. Unitary Councillor
The Clerk reported that no comments have been received from Cllr Jane Scott.
The parking situation at Circuit Motors is still a concern.
9. Playing Field & CC Circuit
Circuit.
Cllr Mackelden reported that a liaison meeting had taken place and the following discussed:
The remarks made by the commentator asking the riders in a final demonstration run to make as much noise as possible to upset the local residents. The Circuit management said this was stupid and the individual concerned would be identified and spoken to.
The complaints that a camera man was taking pictures of passing motorists on the B4039. This has been stopped and was a facility provided by the circuit to enable the image to be downloaded from their web site.
Yatton Keynell PC complained of poor driving through the village after recent events.
The plan to move the main entrance onto the B4039 is still going ahead.
The next meeting is planned for end of September.
Cllr Mackelden said he would feed back Cllr Halliday’s comments the noise at recent meetings had been excessive and worse than usual.
Playing Fields.
Cllr Mackelden reported that the recent football competition had been very successful.
10. Play Areas
Cllr Mackelden said there were no problems with the lower play area.
Cllr Prior said he had applied the moss killer at Whitegates and tightened up a number of loose bolts on the steps of the main unit.
Cllr Winup said he had received a quote for repainting the Whitegates play area of £4758 plus vat. This entails dismantling the equipment, moving it off site for stripping and repainting with epoxy. He said this would be reconsidered if funds permit after the repair of the village cross.
11. Highways
The Chairman said the finger post is now installed and he has e mailed Paul Bollen regarding the agreement with Wilts Council to fund at least half of the cost.
Cllr Thorn said Richard Dobson was to visit the village and check out the outstanding problems. He said the man hole at the top of Dunn’s Lane was an Electricity Board responsibility.
The wall alongside the Bybrook still has not been repaired and bollards installed.
12. Village Environment
The Chairman said an additional waste bin has been installed in the Dunns Lane car park next to the steps. A large one was delivered to the centre of the village and this will be reinstalled in the car park adjacent to the bus area.
The bus turning circle at Whitegates is on the work list and continues to deteriorate.
Cllr Ruggles said some work had started on the overgrown hedges at Old Werretts.
Cllr Halliday said now that the weather was drier she would progress the repairs to the Lady Well.
The Chairman said the front of the Gates was an eyesore and the Council agreed he should send a letter to the owner asking him to remove the weeds etc.
13.Whitegates
Cllr Prior said he had again received complaints from Whitegates residents about the car park being used a race track and that the police visits were at the wrong time. He agreed to contact Inspector David Hobman.
The Chairman said the weeds in the gutters were very bad and asked for this to be added to the work list.
14. TV. Committee.
Cllr Winup said there have been no further outages and that an insurance claim was not possible as only the mast is covered and not ancilliary equipment.
15.Village Hall
The Chairman said the hall been redecorated at half the previous quotations and all of the quarterly checks have been completed satisfactorily.
16. Council Vacancy
The Chairman said that as Wilts Council had not received a request for an election the Council can now fill the vacancy by co option. He said that the Council was fortunate to have two good candidates in Mr Sam. Bettles and Mr Bruce Blair both of whom had submitted application letters which had been distributed to the Council.
The Council carried out a secret ballot and the Clerk reported the Mr Blair had a majority of 2 votes and was therefore elected. The Chairman thanked Mr. Bettles and said his name would be retained for when the next vacancy arose.
17. Conveyances & Licences
The Clerk reported that he had a meeting with Mr. Damian. Bettles about this subject as the estate does not have a copy of the conveyance for the upper playing fields. Mr Bettles took a copy for the estate records. The licence for right of way through the estate yard garages was discussed and the Clerk informed Mr Bettles that he would discuss its renewal with the Council. Mr Bettles said that a further licence for the 3 car parking spaces in front of the village hall was a possibility.
The Council agreed to renew the existing licence and investigate one for the car parking spaces. The Chairman said he would discuss with the solicitors and the Clerk will provide him with the earlier documentation
18. Canon printer
The Clerk asked if he could dispose of this as it is 23 years old and no longer used due to the cost of cartridges etc. The Council agreed.
16. Date of next meeting.
This was revised to Thursday 8th September 2016 at 7.30 p.m. in the Village Hall.